Microsoft OneNote® 2010 Plain & Simple
By Peter Weverka
(Microsoft Press, paperback, list price $24.99 ; Kindle $9.99)
Employee training is one of the first things cut during an economic downturn. And in today’s long-depressed employment market, you are expected to learn many different software packages on your own, at your own expense, before you apply for a job.
The Microsoft Plain & Simple book series represents a good and affordable way to learn how to use Windows 7, Microsoft Office and several individual Office products, including PowerPoint, Word and Excel.
This new addition to the series, Microsoft OneNote® 2010 Plain & Simple, helps you jump right into using OneNote 2010 with little explanation and virtually no “computerese.”
Unfortunately, if you’ve never seen or used OneNote, you aren’t given a clear, concise statement of exactly what the program does, until page 16: “The purpose of OneNote is to make it easier for you to record, store, organize, and find notes.”
A feature called “the ribbon” also is mentioned several times before it finally is specifically defined on page 6: “The ribbon is the assortment of tabs, buttons, and commands that appear along the top of the OneNote screen.”
These minor flaws aside, Microsoft OneNote® 2010 Plain & Simple does a fine job of showing new users how to dive right into using the program and mastering its features. The book is richly illustrated with screens, clearly numbered steps, and tips boxes, plus “Try This!” exercises, “Caution!” statements and “See Also” suggestions.
Peter Weverka’s writing generally is clear and concise, and the book is divided into 20 chapters featuring small chunks of specific how-to information. The 241-page book also has a nicely detailed 15-page index.
OneNote 2010 has some screen changes and several new features that users of older versions may wish to learn, and this book can help.
“Unlike its predecessors, OneNote 2010 offer a Styles gallery for quickly formatting text and gives you the ability to create links between [OneNote] notebooks, sections, and pages so you can jump from place to place quickly,” the author notes.
“You can also dock OneNote to the side of the screen, which makes it easier to take notes from a Word document or web page.”
A new Page Versions command lets you summon older versions of a OneNote page. And the “Mini Translator” feature can translate a foreign word or phrase into English, and vice versa.
The Translation Options box displays all of the available To and From language pairs. If the language you need is not listed, a “Try This!” tip guides you to OneNote’s Research Task Pane, where you can find and add other languages.
“OneNote,” the author adds, works hand in glove with two other Microsoft Office 2010 applications: Microsoft Word 2010 and Microsoft Outlook 2010.”
For example, you can use Word 2010 to open a OneNote 2010 page, and “[a]ll formats except styles transfer to the Word page.” The OneNote page also can be saved as a Word document.
Meanwhile, you can create Outlook 2010 tasks in OneNote without having to open Outlook. “And you can get information about a meeting directly from Outlook as well,” Weverka points out.
“Outlook offers the OneNote button for copying data from Outlook to OneNote. After you select an email message, meeting, contact, or task in Outlook, you can click the OneNote button to copy the item to OneNote.” In the process, you also get “a link that you can click to return to Outlook when you need to.”
Small starting glitches aside, this new addition to the “Plain & Simple” series solidly lives up to its billing as an “easy, colorful, SEE-HOW guide to OneNote,” a software tool you may need to learn for your next job or your present job or for boosting your productivity in your self-employment.
– Si Dunn