Microsoft Manual of Style (4th Ed.) – Improve your technical communications – #bookreview

Microsoft Manual of Style
Microsoft Corp.
(Microsoft Press, paperback, list price $29.99; Kindle edition, list price $23.99)

Good writers know they need more help than they can find in a dictionary and a thesaurus. So they often have collections of reference books that include such works as the Chicago Manual of Style, the MLA Handbook and the Associated Press Stylebook.

Consider adding one more specialized stylebook to your collection, particularly if you: (1) you write about, or teach, computer technology; (2) if you are a technical writer assigned to create product manuals for software or hardware; or (3) if you work as an editor of technical articles and technical books.

Microsoft Press recently has released the 4th edition of its Microsoft Manual of Style. This updated edition “includes guidelines for wired and global audience, cloud computing, publication on devices, social media, search engine optimization (SEO), and the natural user interface (NUI).”

The Microsoft Manual of Style is a well-structured and useful guide that can help you improve the clarity, accuracy and style consistency of your technology writing and editing.

The book also offers useful guidelines for global English syntax and machine translation syntax. And its glossary defines more than one thousand terms and acronyms.

These are, of course, times of very rapid change for technology and its terminology. So this latest printed edition of the style manual is, “by necessity, a snapshot” and “by nature a work in progress,” its editors concede.

They emphasize how examples in the book “are labeled as ‘Microsoft Style’ and ‘Not Microsoft Style’ rather than as ‘Correct’ and ‘Incorrect.’ We don’t want to presume to say that the Microsoft way is the only correct way. It’s simply the guidance that we follow in our workplace. In sharing it with others, we hope that the decisions we have made for our content professionals will help you in your own efforts to promote consistency, clarity, and accuracy.”

They have tried to include “as many relevant neologisms as possible” – new words and phrases or new meanings for old terms, recently pushed to the fore by new technology. For example, “[g]esture guidelines for the natural user interface (NUI) introduce what have been non-technical words such as flick, pinch, and tap into the realm of technical documentation.”

A minor ding: the book’s index and usage guides both seem slightly incomplete. For example, in the Introduction, the editors state: “In the world of cloud computing, we now include terabyte (TB), petabyte (PB), and on up to yottabyte (YB), or 1024.” Yet, only terabyte and TB show up in the index and usage guide. PB and YB seem to be missing in action in both areas.

Also, the book spends two pages (16 and 17) explaining (beneath a “Parallelism” heading) how parallelism is used in Microsoft instructional manuals. “Parallelism is ensuring that elements of sentences that are similar in purpose are also similar in structure.” Yet, “parallelism” is not in the index. The term “parallel structure” appears in its place, instead.

These small glitches are not deal breakers. They simply highlight what was stated earlier, that a stylebook is a work always in progress. (Perhaps the fixes will be added in edition five?)

This 4th edition of the Microsoft Manual of Style is rich with information, examples, guidance and definitions. If you write or edit computer-related technology materials, you need it on your reference shelf.

Si Dunn‘s latest book is a detective novel, Erwin’s Law. His other published works include Jump, a novella, and a book of poetry, plus several short stories, including The 7th Mars Cavalry, all available on Kindle. He is a screenwriter, a freelance book reviewer and a former technical writer and software/hardware QA test specialist.

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